Home > Privacy policy

Privacy Policy

ARTICLE 1: PREAMBLE

This Privacy Policy is intended to inform you about how Kinéis uses and manages your personal data collected and/or processed via the website www.space-ais.com

Respect for your privacy and personal data is a priority, and Kinéis is committed to processing your data in strict compliance with the French Data Protection Act of January 6, 1978 (hereinafter "the DPA"), as amended, and the EU General Data Protection Regulation of April 27, 2016 (hereinafter "GDPR").

In all cases, Kinéis undertakes to comply with the following two (2) essential principles:

• You remain in control of your personal data,

• Your data is processed in a transparent, confidential, and secure manner.

ARTICLE 2: DATA COLLECTION AND PROCESSING

When you browse the website www.space-ais.com, Kinéis may collect and process all or part of the following data:

• First and last name

• Job title

• Email address

• Company name

• Phone number

The mandatory or optional nature of the personal data requested, and the possible consequences of failing to provide it, are specified at the time of collection.

In addition, data relating to your browsing on our website may also be used to identify your needs and interests and to target our communications.

In all cases, you are informed of the purposes for which your data is collected via the various online data collection forms, or via the cookie management policy.

Furthermore, as part of our email communications, we use tracking pixels (invisible trackers embedded in our emails) that automatically collect the following data:

• Date and time the email was opened

• Type of device used (computer, mobile, tablet)

• IP address (for approximate geolocation and security purposes)

• Click-through rates on links contained in the email

This data is collected via our customer relationship management platform HubSpot and allows us to measure the engagement of our contacts with our professional communications.

ARTICLE 3: PURPOSES OF DATA COLLECTION
Kinéis collects and processes your personal data to:
• Manage the business relationship
• Manage its communication activities
• Ensure the proper functioning of the website and its features
• Measure the engagement and performance of our email communications (tracking pixels)
• Analyze website traffic and usage (Google Analytics)

As part of this, you may receive the following communications:
• Kinéis newsletters
• Surveys
• Phone contacts

ARTICLE 4: LEGAL BASIS AND DATA RETENTION PERIOD

The processing of your personal data is justified by a legal basis depending on the use we make of the personal data. Below you will find the legal bases and retention periods that we apply to our main processing activities. Among the applicable legal bases:

Consent: you agree to the processing of your personal data through express consent (checkbox, click, etc.). You may withdraw this consent at any time (see ARTICLE 9) Legitimate interest: Kinéis has a commercial interest in processing your data that is justified, balanced, and does not infringe on your privacy. Except in specific cases, you may object at any time to processing based on legitimate interest by notifying Kinéis (see ARTICLES 9 and 10) The law: the processing of your personal data is made mandatory by a legal text.

Kinéis retains your data for as long as necessary for the purposes pursued, as described in ARTICLE 3.

ARTICLE 5: DATA PROCESSING AND SECURITY
Kinéis implements all technical and organizational measures to ensure the security of personal data processing and the confidentiality of your data.
The processing of Personal Data includes, in particular, the use, storage, recording, transfer, adaptation, analysis, modification, disclosure, sharing, and destruction of Personal Data, as necessary given the circumstances or legal requirements.
To this end, Kinéis takes all useful precautions to preserve the security and confidentiality of Personal Data, and in particular to prevent it from being distorted, damaged, or accessed by unauthorized third parties.

ARTICLE 6: LINKS TO WEBSITES NOT CONTROLLED BY KINEIS
This Policy applies only to Kinéis's practices, technologies, and services. Our online media may include links to websites and online services operated by other companies that are not under Kinéis's control or direction. If you provide or submit personal information to these websites or online services, the privacy policies of those websites or online services apply to your personal information. We encourage you to carefully read the privacy policies of any website you visit.

ARTICLE 7: TRANSFER OF PERSONAL DATA

Kinéis includes entities located outside the European Union. Accordingly, Kinéis reserves the right, depending on the nature of the service provided, to share and/or transfer your personal data to Kinéis's subsidiaries.

Kinéis may also share your personal data with third-party service providers to carry out certain processing activities on behalf of Kinéis. We require these service providers to conscientiously process and protect your personal data at the same level as required by the General Data Protection Regulation (Regulation EC 679/2016).

In addition, Kinéis will only disclose your personal data if required or authorized by law, to the extent necessary to prevent or combat fraud, to resolve a dispute, or for any other legitimate necessity where the circumstances outweigh your private interests, such as the security of our company or our staff.

These transfers may take place via the Internet or by any other method deemed appropriate by Kinéis in accordance with applicable legislation.

As part of our use of Google Analytics (Google LLC) and HubSpot (HubSpot Inc.) tools, certain data may be transferred to servers located in the United States. These transfers are governed by:

• The EU-US Data Privacy Framework

• The European Commission's Standard Contractual Clauses

We ensure that these providers offer appropriate guarantees for the protection of your data in accordance with the GDPR.

ARTICLE 8: CONNECTION DATA AND COOKIES

Kinéis uses connection data and cookies on its website, notably via the Google Analytics tool (Google LLC), to:

• Measure website audience and traffic

• Analyze visitor browsing behavior

• Improve the user experience

You can consent to, refuse, or choose the type of cookies you accept to have placed on your devices via the consent banner displayed on your first visit.

ARTICLE 8 BIS: TRACKING PIXELS IN EMAILS

As part of our professional email marketing campaigns, Kinéis uses tracking pixels (also known as "spy pixels" or "web beacons"). These are small invisible images (1x1 pixel) embedded in the body of our emails.

Data collected via pixels:

• Date and time the email was opened

• Type of device and browser used

• IP address (approximate, for security and general location purposes)

• Interactions with links contained in the email

Purposes:

• Measure the open and engagement rate of our communications

• Tailor the content of our emails to your interests

• Optimize the frequency and relevance of our mailings • Ensure the security of our communications (fraud detection)

Legal basis: This processing is based on your consent, which you may withdraw at any time.

How to manage your preferences: You may at any time:

Refuse pixel tracking by clicking the "Manage my preferences" link at the bottom of each email
Unsubscribe entirely from our communications via the "Unsubscribe" link
Unsubscribe via this form: https://space-ais.com/fr/pixel_consentement/
Contact us directly at communication@kineis.com

Tools used: This data is processed via our CRM platform HubSpot (HubSpot Inc., a company based in the United States, certified compliant with the EU-US Data Privacy Framework).

ARTICLE 9: YOUR RIGHTS

In accordance with the General Data Protection Regulation (Regulation EC 679/2016) and the French Data Protection Act of January 6, 1978 (as applicable), Kinéis informs you that you have the following rights:

Right of access (Article 15 GDPR), rectification (Article 16 GDPR), updating, and completion of your data (learn more)
Right to erasure or restriction of your personal data (Article 17 GDPR), when it is inaccurate, incomplete, ambiguous, outdated, or when its collection, use, disclosure, or retention is prohibited (learn more)
Right to withdraw your consent at any time (Article 13-2c GDPR)
Right to restriction of processing of your data (Article 18 GDPR)
Right to object to the processing of your data (Article 21 GDPR) (learn more)
Right to portability of the data you have provided us, when your data is subject to automated processing based on your consent or on a contract (Article 20 GDPR)
Right to determine the fate of your data after your death and to choose whether (or not) we disclose your data to a third party you have previously designated (learn more)
Right to specifically object to the use of tracking pixels in emails, without affecting your right to receive our communications: https://space-ais.com/pixel_consent/

To learn more about your rights, you can also visit the website of the French Data Protection Authority (CNIL), available at: http://cnil.fr

ARTICLE 10: CONTACTS
If you have any questions about this Privacy Policy or the practices of Kinéis, or if you wish to exercise any of your legal rights.
You may write to us by e-mail at: communication@kineis.com
or to the postal address below:

Kinéis
Data Protection Officer
Parc Technologique du Canal,
11 Rue Hermès,
31520 Ramonville-Saint-Agne
France

ARTICLE 11: CONDITIONS FOR MODIFYING THE PRIVACY POLICY
KKinéis reserves the right to modify this Policy at any time to ensure that website users remain compliant with applicable law. We will post these changes on this page, and we encourage you to review our Personal Data Protection Policy regularly to stay informed.